Locum Ready Privacy Policy

Your Privacy is Important to Us

At Locum Ready, we are committed to protecting the privacy and security of your personal data. As a leading healthcare recruitment agency connecting locum staff with GP practices in the UK, we process personal information to deliver our services effectively and in compliance with all applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. This Privacy Policy explains how we collect, use, store, and safeguard your information.

1. Who We Are

Company Name: Locum Ready
Role: Data Controller
Services: Healthcare recruitment connecting locum staff (including doctors, nurses, and allied health professionals) with GP practices across the UK.

2. Collection and Use of Personal Data

To provide our recruitment and staffing services, we collect and process personal data from both candidates and client organisations. This information is collected directly from you when you apply for roles, register on our website, or submit inquiries, as well as from third-party sources such as job boards.

Types of Data We Collect

• Personal Identification Information:
  Name, contact details (email address, phone number), and address.

• Professional Information:
  Job history, qualifications, CV/resume, professional references, and relevant certifications.

• Sensitive Personal Data:
  Health-related information (only when necessary for compliance with healthcare standards and regulatory checks) and data required for DBS checks or other statutory assessments.

• Usage Data:
  Information on how you use our website and services, including IP addresses and browsing data.

How We Use Your Data

We process your personal data for the following purposes:

• Recruitment Services:
  To match candidates with suitable job roles and provide information about work opportunities.

• Compliance and Verification:
  To conduct thorough background checks, DBS verifications, and ensure that all candidates meet current regulatory and professional standards.

• Communication:
  To keep you informed about job opportunities, updates regarding your application, and other relevant service-related communications.

• Legal Obligations:
  To comply with applicable laws, regulations, and contractual obligations.

3. Legal Basis for Processing

Our processing of personal data is founded on the following legal bases:

• Legitimate Interests:
  We have a legitimate interest in providing effective healthcare recruitment services, including sending job opportunities, verifying candidate credentials, and managing pay and statutory entitlements.

• Legal Obligations:
  We are required by law to process certain personal data for compliance with health, safety, and employment regulations.

• Contractual Necessity:
  Processing is essential to fulfill our contractual obligations to both candidates and clients.

4. Data Sharing and Recipients

Your personal data may be shared with:

• Client Organisations:
  GP practices and healthcare providers who are seeking to fill vacancies.

• Service Providers:
  Payroll providers, IT service providers, and regulatory bodies (such as HMRC and the Disclosure and Barring Service) who assist in the recruitment and compliance processes.

• Legal and Regulatory Authorities:
  In cases where disclosure is required by law or in response to legal requests.

We ensure that any third parties with whom we share your data adhere to strict data protection standards.

5. Overseas Transfers

In order to facilitate our services, your personal data may be transferred to and processed in countries outside the European Economic Area (EEA). When such transfers occur, we ensure that adequate safeguards are in place to protect your information, in accordance with the UK GDPR.

6. Data Retention

We retain your personal data for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law. Specific retention periods may vary based on the type of data and the regulatory requirements applicable to our industry.

7. Your Rights

Under the UK GDPR, you have the following rights regarding your personal data:

• Right to be Informed:
  You have the right to know how your data is being used.

• Right of Access:
  You can request access to your personal data.

• Right to Rectification:
  You have the right to have any inaccurate or incomplete data corrected.

• Right to Erasure:
  Also known as the “right to be forgotten,” subject to certain conditions.

• Right to Restrict Processing:
  You can request limitations on how your data is processed.

• Right to Data Portability:
  You can request your data in a structured, commonly used, and machine-readable format.

• Right to Object:
  You may object to the processing of your personal data in certain circumstances.

• Right to Withdraw Consent:
  Where processing is based on consent, you can withdraw your consent at any time.

To exercise these rights, please contact us using the details provided below.

8. Automated Decision-Making

Locum Ready does not engage in fully automated decision-making processes that have a legal or similarly significant impact on you. Our recruitment decisions always involve human oversight.

9. Complaints and Queries

If you have any questions or concerns regarding our privacy practices, or if you wish to exercise your data protection rights, please contact our Data Protection Officer (DPO) at:

Email: dpo@locumready.co.uk

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you are not satisfied with our response.

10. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices or regulatory requirements. When we make any changes, we will update the date at the top of this page. We encourage you to review this Privacy Policy regularly.

Contact Us

For any questions about this Privacy Policy or our data practices, please contact us at:

Email: dpo@locumready.co.uk
Phone: 02087982443

At Locum Ready, we are dedicated to protecting your privacy and ensuring that your personal data is handled with the utmost care and respect. Thank you for trusting us as your partner in healthcare recruitment.

Last Updated: 2025